1. Scope

This policy applies to personal information obtained through the website operated by Advalife Science (https://ads.or.jp/) and through our business activities.

Information relating to medical care at the medical institutions operated by Advalife Science is handled in accordance with the separate policies established by each institution.

2. Personal information we collect

We collect personal information, to the extent necessary, in the following circumstances:

Submission of the enquiry form on our website
Enquiries concerning collaborative research, endowed research programmes, endowed courses or other forms of cooperation
Registration for symposia, lectures and other events hosted or co-hosted by us
Applications for employment
Other correspondence relating to our activities
The information collected includes name, organisation, job title, email address, telephone number, postal address and the content of the enquiry.

We do not collect special care-required personal information except with the prior consent of the individual or where permitted by law.

3. Purposes of use

We use the personal information we collect within the scope of the following purposes:

（1）Responding to and corresponding about enquiries and consultations
（2）Consideration, discussion and implementation of collaborative research, endowed research
　　   programmes, endowed courses and other forms of cooperation
（3）Operation of, and communication regarding, symposia, lectures and other events
（4）Recruitment screening and related correspondence
（5）Provision of information about our activities
（６）Performance of work incidental to the above

Where we change a purpose of use, the change will be made only within a scope reasonably related to the original purpose, and we will notify the individual concerned or publish the change on this website.

4. Provision to third parties

We do not provide personal information to third parties without the prior consent of the individual concerned, except in the following cases:

（1）Where required by law
（2）Where necessary to protect the life, body or property of a person and it is difficult to obtain the
　　   individual's consent
（3）Where it is necessary to cooperate with a national or local government body, or a party
　　   commissioned by such a body, in carrying out duties prescribed by law, and obtaining the
　　   individual's consent would be likely to impede those duties

Where we receive a formal request based on law from a court, the police or another public authority

5. Outsourcing

We may outsource the handling of personal information to external parties to the extent necessary to achieve the purposes of use. In such cases, we exercise necessary and appropriate supervision over the contractor to prevent leakage, loss or damage of the information.

6. Transfer to third parties located overseas

Personal information may be stored on servers located outside Japan through the website infrastructure and communication services we use. In such cases, we take the measures required by applicable law.

7. Security measures

We take the following measures to prevent the leakage, loss or damage of personal information:

Establishment of internal rules on the handling of personal information
Limitation of, and training for, the officers and employees who handle personal information
Management of the areas and equipment used to handle personal information
Measures against unauthorised access and malicious software

8. Requests for disclosure, correction and suspension of use

Where an individual, or their representative, requests notification of the purpose of use, disclosure, correction, addition or deletion of content, suspension of use, erasure, or suspension of provision to third parties in respect of retained personal data, we will respond without delay in accordance with applicable law.

For the procedure and the documents required, please contact us using the details in section 11.

9. Cookies and access information

10. Changes to this policy

We may revise this policy in response to changes in law or in our activities. Where we make a material revision, we will announce it on this website.

11. Contact

For enquiries regarding the handling of personal information, and for requests under section 8, please contact:
General Incorporated Association Advalife Science

Shingin-2 Bldg. 6F, 2-7-6 Ginza, Chuo-ku, Tokyo 104-0061, Japan

Personal Information Protection Manager: Head of Administration

Tel +81-3-3538-6130